© OnSafeLines 2003 : 2011 - Web Master : BGW
Registered Company in England and Wales : Company No 4836377
Single Word Searches Favourable
On Safe Lines
QHSE Specialist
Dedicated to Quality, Health & Safety, and Environmental Guidance and Support
AIM - Reports To Tables
Whilst there is no particular order to enter support data into AIM it is suggested that Locations, Grades and Reports To data is entered before staff names.
(also refer to AIM's flow diagram for a basic design input layout)
Next users should add is the various Management from whom employees Report To in the Reports To table.
The Reports To table is available via the Admin & Support Tab
AIM : Getting Started 3
Important Information
The employee's manager recorded under an employees staff record is only related to their manager at the time of the accident, this as employee managers will change throughout their career but must always reflect their manager at the time of the accident.
Again careful consideration of the Reports To (managers) structure in the early stages will prevent this table having to be reworked at a later stage. For example, what level of company hierarchy is to be included in this table, are team-leaders and supervisors to be entered? It really is up to the user to decide how best to populate the 'Reports To' table to suit their own company way of reporting accidents, incidents and near-misses.
Note: This is the only time you need to enter the Reports To information, AIM will use the information entered here throughout the entire application. This allows for efficiency of operation and accuracy of data. All changes made to this table will be cascaded to all related records, allowing for one-time edit and updates.
...continued
Authorised Investigators
Each accident, incident or near-miss will have an initial and were considered necessary a full investigating officer. The initial investigating officer is normally different to any individual offering assistance at the time of the accident and maybe the individual's line-manager, supervisor, or an independently appointed person. Where a full investigation is considered necessary this will usually be undertaken by a member of the company's health and safety department or an independent and trained expert. However, each company will have its own way of managing this process. AIM simply needs to be use in a manner that suits the end user.
The Investigating Officer input form also allows additional information about each officer to be added, it is not mandatory to add this information. However, it will improve the data presented in the accident input form and will be used in later additions of AIM to produce standard letters.
Sign-off Manager
Each accident, incident or near-miss report on completion requires to be reviewed and signed-off by an 'authorised' manager. This will provide an endorsement of the report at a higher level. It will usually be a member of management that has the authority to agree to any cost implications that may form part of the recommended remedial actions documented by the investigating officers.
