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DICS : Search, Find and Edit Records (1 of 4)
DICS has several ways to allow document controllers to find a document for updating / issuing, etc.
Method four allows the document controller to find and locate documents by document type. The example below shows the document controller search for Environmental Management System Procedures.
Method Four
Selecting a Type from the drop down box populates the list table with available documents.
The toggle buttons will sort their respected columns A-Z then Z-A, or 1-2 then 2-1, etc. making it easy to locate accident records by refer number, by date, by employee or by location
Note: The document controller could simply select edit all. This method is fine for smaller, locally based versions of DICS. However, response times may vary for databases containing thousands of records, accessed over a company intranet by multiple users. Much will depend on the companies network infrastructure and setup. Should this be the case, document controller should only select the records they need to amend or update.
Important Information: Allows the use to pick only those documents that are required to be viewed and or edited. In the example above the document controller has selected three records using the 'Ctrl' key.
Pressing the 'Edit' button will bring up the three selected reports in the master document form ready for updating.
