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On Safe Lines, Free Advice on the RIDDOR 1995 Regulations. Risk and Risk Management to Help You Manage Your Health and Safety Responsibilities.
RIDDOR Explained (R.I.D.D.O.R)
The Reporting of Injuries, Diseases and Dangerous Occurrences Regs 1995.
Under the RIDDOR regulations / legislation there is a statutory duty placed on the Authority to report certain incidents to the Health and Safety Executive, these are as follows:-
- the death of any person which is as a result of work undertaken whilst in your employment.
- major injury of any person, which has a occurred as a result of any work being undertaken by the employees or as a result of a violent incident (Table B).
- someone who is not at work e.g. visitor or member of the public, suffers an injury arising out or in connection with work, and is taken to hospital for treatment.
Examples of these incidents include;
- dangerous occurrence takes place. Dangerous occurrences are events which do not necessarily result in injury, but have the potential to do significant harm (refer to Table C).
- someone at work is unable to perform their normal work for more than three consecutive days (excluding the day of the injury and including days not normally at work) as a result of an injury caused by an accident at work.
- where the death of an employee has occurred within a period of one year of the date of the accident taking place, caused by circumstances stated in Table B, C and D.
- a person suffers a specified disease provided that a doctor diagnoses the disease and the person’s job involves a specified work activity (Table D).
Injuries which have no cause or reason connected with the workplace or working practice or are due to a medical condition do not have to be reported to the Health and Safety Executive, even though they may result in the person being taken to hospital for treatment.
In general, injuries resulting from road accidents involving moving vehicles would be excluded. The instances where such incidents should be reported are as follows:
- exposure to any substance being conveyed by road.
- vehicle loading and unloading activities.
- certain construction, demolition, alteration, repair or maintenance activities, on, or alongside, public roads.
Reporting Procedure - Notification of Fatalities, Injuries and Dangerous Occurrences (excluding over 3 Day Injuries, See ‘Incapacity for Work following an Accident’)
Fatalities, specified injuries (Table B), dangerous occurrences (Table C) and injuries to someone not at work, but arising out of or in connection with work, that require hospital treatment, must be reported by the quickest practicable means e.g. telephone or facsimile, to the Health and Safety Executive. Individual managers are responsible for the notification of these incidents to the Health and Safety Executive.
Information to be passed to the Health and Safety Executive should include:
- Name of organisation and person making the report.
- Name of injured person.
- Whether male or female.
- Age of injured person.
- Address where incident took place.
- Nature of injury.
- Brief details of the incident.
Following the initial notification and within 10 days of the injury or dangerous occurrence taking place a written report on form F2508 must be submitted to the Health and Safety Executive (Table E). The address to which the form must be sent is:
Note: Only the original form F2508, should be used which can then be photocopied for distribution purposes, i.e. one copy to be retained within the workplace and one copy pleased on the individual’s personal file.
Where appropriate arrangements should be made for the local health and safety representative to be informed.
Incapacity for Work following an Accident
Managers shall ensure that accidents to employees, which result in that employee being off their normal work for 3 days or more (excluding the day of the accident, but including those days not normally at work), must ensure that the Health and Safety Executive is notified using the form F2508 within 10 days.
Reporting the Delayed Death of an Employee
Where an employee dies after some delay as a result of suffering an injury at work, which is reportable in accordance with the list as shown in Tables B, C or D a written report i.e. a F2508, should be forwarded to the Health and Safety Executive provided it occurs within one year of the date of the accident.
What to Do in the Case of a Dangerous Occurrence or Reportable Diseases
Table F provides guidance on the reporting procedures for dangerous occurrences and
dis
eases require reporting using F2508A.
Additional Tables (guidance on RIDDOR forms etc)
Table A, Guidelines for Reporting an Injury or Fatality
Table B, Reportable Injuries
Table C, Reportable Dangerous Occurrences
Table D, Reportable Diseases
Table E, F2508 Reporting an Injury or Dangerous Occurrence
Table F, F2508A Reporting a Case of Disease
Table G, Guidelines for Reporting a Dangerous Occurrence or a Disease/Illness
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Note, this article on RIDDOR legislation is continued on the next page…
RIDDOR Explained
