Inputting your First Data
It is recommended that the following tables be part or fully populated prior to entering your first risk assessment. This will make entering the assessment easier.
3.Company Structure i.e. Department / Teams etc
4.Employee / Staff details
However, although recommended it is not essential that this information is entered immediately, as a clever feature of GRAM is that it has been designed to accept data inputting on-the-fly an as such the company, location, team, employee, etc., can be entered from the record input screen by simply double clicking on the appropriate drop-down list. Names, etc., once entered into the drop down box becomes available next time around automatically, this will be a real time saver.
Note : This will be the only time you need to enter details listed below. GRAM will use the information entered here throughout the entire application. This allows for efficiency of operation and accuracy of data. All changes made to this table will be cascaded to all related records, allowing for one-time edit and updates.
The first data users should add is their company or their client's company into the company table. You may use HAZS to record risk assessments for different companies, and clearly health and safety consultancies will need to build-up a list of their clients. HAZS does not restrict on the number of companies you may wish to record risk assessments against. However, data printed on the headers and footers from the risk assessments and statistical reports available from HAZS will only bear the companies' details of the licence holder.
The companies table is available via the Company Structure ribbon button. Then simply add the company names into the companies table, HAZS will automatically generate a unique ID reference number.
Next users should add is the various locations for their company(s) or their clients company(s) into the locations table. The locations table is available via the Company Structure ribbon button.
Simply add the various location for your company or clients set-up into the locations table, HAZS will automatically generate a unique ID reference number.
Careful consideration of the location structure in the early stages will prevent this table having to be reworked at a later stage; example which is a better, table 1 or table 2.
CHD : Ground Floor Offices
CHD : Workshop A
CHD : Workshop B
CHD : Maintenance Workshop
THD : Shopfloor
THD : Dispatch Dept
THD : Stores
THD : Planners Offers
Departments / Teams Table
Next users should add is the various management / team structures for their company(s) or their clients company(s) into the Teams table. The teams table is available via the Company Structure ribbon button.
Simply add the various team structures for your company or clients set-up into the Teams table. You may also wish to add Young Persons, Visitors and Contracts to the Designations and Grades Table.
The way you company decides to populate these tables will be specific to your needs, indeed you may choose to use individual managers names rather than titles...
Example of just one way to populate the Designations and Grades Table.
Example of just one way to populate the Departments / Teams Table
Employees / Staff
Next users should add is the various staff for their company(s) or their clients company(s) into the staff / employees table. Having already populated the Department and Grade tables will make adding employees quicker. The staff table is available via the Company Structure ribbon button.
Initially when entering a new employee the staff form loads with a red background. Once all the required data is entered into the staff record the background will turn green in give a positive indication the record is completed. It is important to enter all the required details in the staff record to ensure the integrity of data information throughout the GRAM programme.
On Safe Lines QHSE Software Help file v3.3.03 Copyright © 2003-2016 On Safe Lines Software Ltd
On Safe Lines QHSE Software Titles - click on an individual image to learn more.