Enter Actions and Recommendations
Number: This is a numerical reference to the action. Frequently this number will be the same as the hazard number it relates to. Where one question raises several concerns the hazard number can be broken down. For example, should question 3.1 have 4 areas of concern, both the Hazard and Actions numbers could be referenced 3.11, 3.12, 3.13 and 3.14 or 3.1a, 3.1b, 3.1c and 3.1d.
The Concern: The concern will be similar to the hazard details listed under the hazard tab. It is not usual for this to be a simple cut and paste from the hazard details box to the concerns detailed box. Tip: use windows short-cut keys to copy and paste i.e. Ctr-C and Ctr-V.
HAZS makes transferring data for any hazard identified to the actions tab easy by having two quick jump buttons. Buttons 'Jump to Action Tab' and 'Back to Previous Tab' will take you directly to and back from any questions input page.
Action Required: This is where the assessor makes a recommendation as to how to remove or reduce the hazard or concern identified. This maybe with the agreement with the person responsible for implementing the required action. Either way it should not come as a surprise to any manager responsible for the area where the actions are required to be undertaken.
By Whom: This is the person responsible for ensure the corrective actions identified in the actions required field are implemented.
By When: This provides a target date for which the actions identified in the actions required field are implemented.
Complete: Indicates that the recommended actions have been implemented. Note checking this box removes the action from HAZS's actions not complete reports.
L x S = R: This indicates what the likelihood and severity will change to once the corrective actions have been implemented. The risk rating should therefore be lower than before any actions where taken.
Delete: Should the concern no longer be applicable the risk assessor may choose to delete the action or complete record. Hoyouver, it would be normal practice to leave the record as is and simply close the action explaining that the concern was no longer relevant.
HAZS includes several reports which have been designed to help those with health and safety responsibilities to manage the findings and actions made during risk assessment activities.
The hierarchy of control
Control measures identified by the risk assessment, whether protective or preventative, must be implemented in line with the following hierarchy of control. In many cases a combination of control measures will be needed.
ØElimination - is it possible to avoid the risk altogether? (eg. requesting a delivery service to an office instead of reception to prevent staff from Work Equipment)
ØSubstitution - change the way you do the work, but take care not to introduce new risks (eg. using a safer chemical)
ØIsolation - combat risks at the source and prevent access to the hazard (eg. guarding machinery)
ØReduction - reduce the number of employees at risk or reduce the extent of exposure
ØUse information (written procedures, safe systems of work), instruction, training and supervision - ensure employees understand what they must do and when, how they must do it and what activities are prohibited
ØUse personal protective equipment, but only as the last resort and only after all other measures have been implemented
Assessors may need to seek further information or guidance from health and safety services if they are unable to decide whether the risk is adequately controlled or not.
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