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Inputting Your First Data

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Inputting your First Data

 

It is recommended that the following tables be part or fully populated prior to entering your first risk assessment.  This will make entering the assessment easier.

 

1.Companies

2.Locations

3.Company Structure i.e. Department / Teams etc

4.Employee / Staff details

 

However, although recommended it is not essential that this information is entered immediately, as a clever feature of MRAM is that it has been designed to accept data inputting on-the-fly an as such if the company, location, team, employee, etc., can be entered from the record input screen by simply double clicking on the appropriate drop-down list.  Names, etc., once entered into the drop down box becomes available next time around automatically, this will be a real time saver.

 

Note : This will be the only time you need to enter details listed below.  MRAM will use the information entered here throughout the entire application.  This allows for efficiency of operation and accuracy of data.  All changes made to this table will be cascaded to all related records, allowing for one-time edit and updates.

 

Company Table

 

The first data users should add is their company or their client's company into the company table.  You may use MRAM to record risk assessments for different companies, and clearly health and safety consultancies will need to build-up a list of their clients.  MRAM does not restrict on the number of companies you may wish to record risk assessments against.  However, data printed on the headers and footers from the risk assessments and statistical reports available from MRAM will only bear the companies' details of the licence holder.

 

The companies table is available via the Company Structure ribbon button. Then simply add the company names into the companies table, MRAM will automatically generate a unique ID reference number.


Locations Table

 

Next users should add is the various locations for their company(s) or their clients company(s) into the locations table. The locations table is available via the Company Structure ribbon button.

 

Simply add the various location for your company or clients set-up into the locations table, MRAM will automatically generate a unique ID reference number.

 

Careful consideration of the location structure in the early stages will prevent this table having to be reworked at a later stage; example which is a better, table 1 or table 2.

 

Table 1

Chandar

Therradale

Skalkwood

Halenshire

Table 2

CHD : Ground Floor Offices

CHD : Workshop A

CHD : Workshop B

CHD : Maintenance Workshop

THD : Shopfloor

THD : Dispatch Dept

THD : Stores

THD : Planners Offers

 

Departments / Teams Table

 

Next users should add is the various management / team structures for their company(s) or their clients company(s) into the Teams table. The teams table is available via the Company Structure ribbon button.

 

Simply add the various team structures for your company or clients set-up into the Teams table. You may also wish to add Young Persons, Visitors and Contracts to the Designations and Grades Table.

 

The way you company decides to populate these tables will be specific to your needs, indeed you may choose to use individual managers names rather than titles...

 

Example of just one way to populate the Designations and Grades Table.

 

  

 

 

Example of just one way to populate the Departments / Teams Table

 

 

 

Employees / Staff

 

Next users should add is the various staff for their company(s) or their clients company(s) into the staff / employees table. Having already populated the Department and Grade tables will make adding employees quicker. The staff table is available via the Company Structure ribbon button.

 

Initially when entering a new employee the staff form loads with a red background.  Once all the required data is entered into the staff record the background will turn green in give a positive indication the record is completed.  It is important to enter all the required details in the staff record to ensure the integrity of data information throughout the MRAM programme.

 

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